Board Meetings – Agendas & Minutes

Notice of Association’s Annual Meeting/Election Results & Special Board Meeting
Please accept this notice as a reminder that in accordance with the Association’s governing documents and Arizona Civil Code, the Association’s Annual Meeting will be held Monday April 5, 2021, beginning at 6 p.m. via Zoom.

Following the annual meeting, a special open board meeting (via Zoom) will be held for two purposes. They are 1) The Board will elect officers and 2) To consider a request to remove three common area Sissoo Trees at Arcadia.

Notice Dated: March 31, 2021

Annual Board Calendar

2020 Calendar
Board Member Roles and Responsibilities

Committee Charters

Budget and Finance Committee
Modifications Committee
Policy Committee

2021 Agendas

April – Annual Meeting
April – Special Board Meeting
March
February
January

2021 Meeting Materials

April
April 5, 2021 Annual Meeting Power Point | April 5, 2021 Board Meeting Power Point | 2020 Annual Meeting Minutes | Regular Session Meeting Minutes 2020.03.01-DRAFT | Board Report 4-5-2021 #1 Election of Officers | Board Report 4-5-2021 #2 Removal of Three Common Area Sissoo Trees

March
March 1, 2021 Board Meeting Power Point | Regular Session Meeting Minutes 2020.02.01 (Draft) | Board Report 3-1-2021 #1 Proposed Revisions to Policy 104 Board Governance | Board Report 3-1-2021 #2 Proposed Revisions to DCR-24 Speeding | Board Report 3-1-2021 #3 Proposed Revisions to DCRL-17 Streetscape Trees | Board Report 3-1-2021 #4 Modifications Committee Appointment

February
February 1, 2021 Board Meeting Power Point | Regular Session Meeting Minutes 2020.01.04 Draft | Board Report 2-1-2021 #1 Annual Policy Review | Board Report 2-1-2021 #2 Proposed Adjustments to Exterior Modification Fees | Board Report 2-1-2021 #3 Neighbor Notification for Exterior Modifications | Board Report 2-1-2021 #4 Budget and Finance Committee Appointments

January
Janaury 4 2021 Board Meeting PowerPoint (with Firewise) | Regular Session Meeting Minutes 2020.12.07 Draft | Board Report 1-4-2021 #1 Replacement Tree Selection at Arcadia | Board Report 1-4-2021 #2 Revisions to Policy 104 | Board Report 1-4-2021 #3 Annual Policy Review | Board Report 1-4-2021 #4 Proposed Adjustments to Exterior Modification Fees | Board Report 1-4-2021 #5 Neighborhood Notification for Exterior Modifications | Board Report 1-4-2021 #6 Audit and Tax Preparation Services Contract

2020 Agendas

December
November
October – Budget Workshop
October
August
June
May
March
February
January

2020 Meeting Materials

December
December 7, 2020 Board Meeting Power Point | Regular Session Meeting Minutes 2020.11.02 Draft | Board Report 12-7-2020 #1 Arcadia Sissoo Tree Removal-Replacement Project – Allocation of Professional Fees | Board Report 12-7-2020 #2 Proposed Revisions to Policy 302 | Board Report 12-7-2020 #3 Board’s Annual Calendar

November
November 2, 2020 Board Meeting Power Point | Regular Session Meeting Minutes.2020.10.05 Draft | Special-Budget Workshop Meeting Minutes.2020.10.12 Draft | Board Report 11-02-2020 #1 Proposed 2021 Operating Budget, Reserve Plan and Assessment Schedule | Board Report 11-02-2020 #2 Sissoo Tree Removal-Replacement Project

October – Budget Workshop
October 12, 2020 Board Meeting Power Point | Board Report 10-5-2020 #1 Firewise

October
October 5, 2020 Board Meeting Power Point | Board Report 10-5-2020 #1 Firewise | Executive Session Meeting Minutes.2020.08.03 Draft | Regular Session Meeting Minutes.2020.08.03 DRAFT

August
Notice of Executive Session | August 3 2020 Board Meeting PowerPoint | Regular Session Meeting Minutes.2020.06.01 DRAFT | Special Board Meeting Minutes.2020.07.20 DRAFT |

June
June 1 2020 Board Meeting PowerPoint | Regular Session Meeting Minutes.2020.05.04 DRAFT | Board Report 6-1-2020 #1 – Pioneer Assessment and Budget Plan | Board Report 6-1-2020 #2 – 2019 Financial Audit and Presentation | Board Report 6-1-2020 #3 -Appointment of Committees and Charter Approval | 2020 May 19 – Sissoo

May
May 4 2020 Board Meeting PowerPoint | March 2, 2020 Regular Meeting Minutes (Draft) | Board Report 5-4-2020 #1 (Proposed Bylaw Amendments) | Board Report 5-4-2020 #2 (Proposed Policy 305 Schedule of Fees for Resale) | Board Report 5-4-2020 #3 (Proposed Policy 209 Capital Improvement Fund) | Board Report 5-4-2020 #4 (2020 Roadway Maintenance Project) | Board Report 5-4-2020 #5 (Sub-Association Management Pilot Program)

March
Board Meeting PowerPoint | Regular Session Meeting Minutes.2020.02.03 DRAFT | Board Report 3-2-2020 #1 – Proposed Bylaw Amendment | Board Report 3-2-2020 #2 – Proposed Policy 209 Capital Improvement Policy | Board Report 3-2-2020 #3 – Pioneer Neighborhood Assessment

February
Board Meeting PowerPoint | Regular Session Meeting Minutes.2020.01.06 DRAFT | Board Report 2-3-20 #1 (Proposed Policy 303 – Common Area Landscape Maintenance Guidelines) | Board Report 2-3-20 #2 (Annual Policy Review) | Board Report 2-3-20 #3 (Board Member Roles and Responsibilities)| Board Report 2-3-20 #5 (Proposed Policy 307 – Schedule of Fees for Resale)

January
Board Meeting PowerPoint | Regular Session Meeting Minutes.2019.12.02 Draft | Board Report 1-6-20 #1 Proposed Policy 205 Investments | Board Report 1-6-20 #2 Proposed Board Calendar | Board Report 1-6-20 #3 Annual Policy Review | Board Report 1-6-20 #4 Proposed Board Member Roles and Responsibilites

2020 Minutes

October – Budget Workshop
October
August
July
June
May
March
February
January

To obtain archived copies of agendas and minutes, please call the Ranch Association at 480.513.1500.